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HR Administrator (Remote or in Amsterdam)

RemoteAmsterdam (HQ), Noord-Holland, NetherlandsPeople & Culture

Job description

Hi, we are Swapfiets! 👋 The bicycle subscription, where you are always assured of a working bicycle. Our mission? Making cities more liveable and sustainable under the motto 'buy less, use more'.

Do you see a challenge instead of a problem? And are you ready for an acceleration in your career? Then you are ready for the Swapfiets adventure!

For our People & Culture (P&C) team we are looking for a full time People Operations / HR Administration Specialist for Belgium.

Do you recognize yourself in this?

Are you an administrative hero with affinity with Belgian HR and labor law? And do you want to take our HR department to a higher level? Then look no further! 

Your goal

We are looking for a new colleague to join our HR Services (HRS) team in Amsterdam, The Netherlands, or working remotely from Belgium. Your main focus will be correct HR administration and payroll for Belgium. It is absolutely mandatory that you already have experience with Belgium HR services and labor law! 

In this role you will be supporting and advising the business on all aspects of the administrative HR processes. You will receive questions and requests from employees and managers that you will answer or direct to the right contact person. Besides that, there is still a lot to develop and of course room for your own initiatives. This year we will be implementing our new HR-admin software and you will become part of making sure we are launching it in a correct and awesome manner. 

Your responsibilities

  • Correct HR and payroll administration in Belgium;

  • Set up contracts and other HR administrations such as in- and out-of-services, managing personnel files and on- and off boarding;

  • Making sure that the information in our HR systems is always correct;

  • Flag issues concerning HR systems towards the HR IT team and making sure issues are followed-up; 

  • Execute payrolling in time and in full with utmost precision;

  • Managing the HRS mailbox as first point of contact for employees;

  • Support the HR advisors and/or Global HRS Manager with projects;

  • Improve processes related to all HRS workflows;

  • Being aware of HR policies and acting upon these policies in dealing with employee questions.

Job requirements

Your Profile

  • Secondary vocational or higher vocational working and thinking level;

  • Experience with HR services or administration (Belgian experience is mandatory);

  • Affinity and knowledge of Belgian labor law.

  • Fluent in English and French (Dutch/Flemish is preferred);

  • Open to relocate to Amsterdam area or work remotely from Belgium;

  • Keen to keep yourself up to date with the knowledge of Belgian labor law & our HR systems.

What Swapfiets offers you when hired on a Dutch contract

  • Your own Swapfiets (lend-lease) đŸšČ!

  • 32 vacation days; 

  • A pension plan and a discount on your health insurance

  • MacBook or a Windows laptop (what you prefer)

  • Lots of responsibility, challenging work, and friendly colleagues

  • Travel allowance (if you live more than 11 km away from the office, otherwise you’ll just use your Swapfiets, right.. 😎?)

  • Delicious lunch at the office for a small contribution

  • Onefit for Business arrangement (to promote your healthy lifestyle!)

  • Learning programs developed by our L&D department

  • Lots of workshops and inspirational talks

  • One day off per year to do voluntary work paid by Swapfiets

  • Flexibility in working from home/ at our brand new (!) office at the Molukkenstraat in Amsterdam.


You can now directly apply for this vacancy.

  • As soon as we think: you've got what it takes to qualify for this position, our recruitment team will contact you to check some basic information and ask you about some of your previous successes related to the role.
  • Next, you will be invited for a first job interview.
    • The second interview is held with one of the HR Business Partners and our Global HR IT Manager.
  • Are you and Swapfiets still as enthusiastic at the end of the process? Then you will receive an offer to join the Swapfiets team!