Ready for a ride on the wild side? Join the Swapfiets team and help revolutionise the world of urban mobility! Our mission is simple: to provide a fun and convenient way for people to get around their cities. As a member of our team, you’ll play a crucial role in shaping the future of transportation, one bicycle at a time.  

Swapfiets is seeking an Office Manager to join our People & Culture department. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office and supporting our team.

Your mission:

Teamwork is essential at Swapfiets! To make sure not only our members, but also our people, get an unforgettable experience, we are looking for a new Office Manager, who runs the show in our office in Amsterdam Oost. Your main goal will be to ensure all of our colleagues have a phenomenal experience at Swapfiets and that you will be the face of our company to visitors from outside. 

If you are a hands-on and organized individual with a passion for creating a positive work environment, we would love to hear from you. Join our dynamic team at Swapfiets and contribute to our mission of providing sustainable transportation solutions.

What Swapfiets offers you

• Your own Swapfiets (lend-lease) 🚲!

• 32 vacation days (that’s right, next to 25 vacation days you can use your 7 Swap days as you please)

• A solid pension plan and a discount on your health insurance

• MacBook or a Windows laptop (what you prefer)

• Lots of responsibility, challenging work, and friendly colleagues

• Travel allowance (if you live more than 11 km away from the office, otherwise you’ll just use your Swapfiets, right.. 😎?)

• Delicious lunch at the office for a small contribution

• Urban Sports Club for Business arrangement (to promote your healthy lifestyle!

• Learning programs developed by our L&D department

• Lots of workshops and inspirational talks

• One day off per year to do voluntary work paid by Swapfiets

Your responsibilities:

• Manage day-to-day office operations, including greeting arrivers and appointments at the front doors, and maintaining office supplies, plants, equipment, and facilities.

• Open and close the doors to the office from Monday to Friday 

• Own the meetings rooms: help your team members schedule them and make sure they are always in tip-top shape. 

• Manage and maintain office contracts to create a safe, neat, and awesome workplace.

• Creating innovative ideas to improve the office atmosphere and encourage more people to work from the office.

• Using our travel system, help others get to and from the office. Ensure a smooth arrival so guests feel welcome and at ease.

• Assist with onboarding new employees, including setting up workstations, helping them arrive at Onboarding at HQ and providing necessary resources, including booking their travel.

• Overseeing office finances to ensure best use of resources.

• Play a key role in People & Culture with various administrative tasks, such as organizing employee events and maintaining employee records.

• Handle incoming and outgoing, packages,  mail, emails, and phone calls.

• Ensure the office environment is clean, safe, organized, and welcoming for all employees and visitors.

• Lead the Lunch Heroes team, making sure a nutritious lunch is available every day.

• Handling multiple daily requests independently, using problem-solving skills, Dutch (or Google Translate), and smart prioritization.

Who You are

• Excellent organizational and time management skills.

• Chasing tasks and addressing people effectively in a kind and effective manner.

• Strong attention to detail and problem-solving abilities.

• Proficient in using office software and equipment.

• Ability to multitask and prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

Pedalling Towards Inclusivity at Swapfiets!
At Swapfiets, we believe in the power of diversity and inclusivity. While we are proud of the progress we've made, we acknowledge that we still have work to do to create the inclusive environment we envision. We are committed to continuous growth, learning, and fostering a workplace where everyone's voice is heard and valued. Join us on our journey to make Swapfiets an even more vibrant and inclusive community.